The Constitution

As amended at the AGM, 16th January 2013

1 Name

The name of the Club shall be the 'Oxford Mountaineering Club' hereinafter referred to as 'the Club'.

2 Objectives of the Club

To promote the interests in climbing, hill walking and general mountaineering amongst members of the Club by providing opportunities for members or the Club to meet and participate in such activities together. To act on behalf of, and in the interests of Club members. To promote awareness of the need to maintain access, conservation and protection of the cliff and mountain environment.

3 Membership of the Club

3.1 Membership Application

Membership of the Club is open to all aged eighteen or over, agreeing to abide by the Constitution and Rules of the Club. In exceptional circumstances the Committee may refuse to admit any individual as a member, or impose conditions on an individual's membership.

3.2 Acceptance of Risks

Membership of the Club shall only be open to individuals who recognise that climbing and mountaineering are activities with a danger of personal injury or death. Members shall be aware of, and accept these risks and agree to be responsible for their own actions and involvement.

3.3 Minors

The Club does not allow under 18s to join as members. Under 18s may attend club meets if accompanied and supervised by their parent(s)/guardian(s), or an adult in loco parentis nominated by a parent using the Consent Form

3.4 Expulsion

If at any time the Committee considers that the interests of the Club require it they must invite a member to resign from the Club, by a letter specifying the reasons for their request and offering the member an opportunity to provide an explanation either in writing or in person and the date before which the reply should be received.

If the member concerned requests a meeting to provide an explanation, the committee must arrange a meeting at a suitable time and place and within a reasonable period of time and must provide the member with not less than seven days written notice of it.

The Committee must consider the explanation provided by the member in good faith and have due regard to all available evidence and may confirm or vary their original decision.

If the Committee confirms their original decision and the member concerned does not resign the Committee must submit the question of his expulsion to a Extraordinary General Meeting to be convened for the purpose, whether or not the member requests such a meeting.

Not less than four weeks' notice of the meeting must be given to all the members. The Honorary Secretary must inform the member in question of the time and place of the meeting and the nature of the complaints against him in sufficient time to afford him a proper opportunity of offering his explanation.

At the meeting the member must be allowed to offer an explanation of his conduct verbally or in writing and if after that two-thirds of the members present vote for his expulsion he will immediately cease to be a member of the Club.

The voting at any such Special General Meeting must be by ballot if not less than five members present at that meeting so demand.

The Committee may exclude from the Club until the Special General Meeting is held any member whose resignation has been requested.

On ceasing to be a member a person forfeits all right to and claim upon the Club and its property and funds.

A person who has been expelled from the Club shall not be entitled to participate in any subsequent activity of the Club nor to visit the Club's premises.

4 Management of the Club

The Management of the Club shall be entrusted to the Club Committee, hereinafter referred to as 'the Committee'.

5 Club Committee

5.1 Officers

The elected officers of the Club shall be the Chairman, the Secretary, the Treasurer, the Hut Warden and up to eight elected members from the Club Membership hereinafter referred to as the officers. The officers of the Club form the Club Committee.

5.2 Elections

Voting for the election of officers shall take place at the AGM.

5.3 Voting

Decisions to be carried out by majority voting, the Chairman having the casting vote if necessary.

5.4 Maximum Term

No officer shall serve in the same post for a term longer than 5 years.

5.5 Committee Meetings

The Committee will meet as necessary on a date fixed by them or at the request of the Secretary. Four Committee members shall constitute a quorum

5.6 BMC Representation

The Committee may nominate a representative (representatives) of the Club to attend BMC meetings and represent the views of the Membership and vote on behalf of the Club.

5.7 Co-option

In the event of a vacancy occurring on the Committee between elections. the Committee may co-opt a replacement. The Committee may also co-opt members onto the Committee to perform special functions.

6 General Meetings

6.1 Annual General Meeting

The Annual General Meeting (AGM) will be held approximately annually on a date fixed by the Committee and all club members will be notified by post or email at least 14 days in advance. The lesser of twenty members, or one quarter of the total membership shall constitute a quorum.

6.2 Extraordinary General Meeting

An Extraordinary General Meeting (EGM) can be called at any time by the Committee or by request of one quarter of the total membership. All club members will be notified by post or email at least 14 days in advance.

6.3 Voting

The Chairman to have the casting vote if necessary.

7 Club Subscriptions

Subscription levels will be set annually at the AGM.

8 Financial

8.1 Audit

The accounts shall be checked annually by a club member who is not on the committee. At each AGM the membership will agree who will check the accounts for the following AGM.

8.2 Financial Year

The financial year shall be from 1st January to 31st December.

8.3 Records

Records of accounts shall be kept by the Treasurer and shown to the Committee at their request at any time.

8.4 Banking

The Club funds shall be deposited in a bank or similar account as approved by the whole Committee, and drawable upon receipt of the signatures of any two of the four Committee members delegated for this purpose.

9 Rules of the Club

9.1 Setting Rules

The Committee shall have the power to set Club rules. Such rules shall be in accordance with the articles of the Club's Constitution, and the policies of the BMC.

9.2 Club Property

For the benefit of the members and the furtherance of the Club's objects, properties may be acquired and held available for use by all Club members. The use of Club property by non-members is at the discretion of the Committee.

10 Amendments to the Constitution of the Club

The Constitution may be amended only at the Annual General Meeting or an Extraordinary General Meeting and such proposed changes to be first discussed by the committee and circulated with the Agenda of the Meeting.

11 Liabilities

The Club, or its Committee, will accept no liabilities of any sort whatsoever for the person, property or behaviour of a member or any other person.

12 Reimbursement of expenses to tenants of the Club hut

The Club will reimburse expenses arising from the Club's occupation of the Club hut reasonably demanded by the tenants ('the trustees'), who hold the tenancy for the benefit of Club Members.

13 Dissolution of the Club

Dissolution of the Club may be carried out by a decision of three quarters of the membership at the AGM or at an EGM or by a postal ballot. Any assets or liabilities to be shared equally between all Club members.